Receipt Generator

How the Receipt Generator Works

Enter the transaction details including your business name, customer information, line items, and payment method. Click "Print / Save as PDF" to generate a formatted receipt. The receipt opens in a new window where you can print it directly or save as a PDF file using your browser's print dialog.

Receipts serve as proof of payment and are essential for business record-keeping, expense tracking, and tax documentation. Unlike invoices, receipts confirm that payment has already been made.

Frequently Asked Questions

What is the difference between a receipt and an invoice?

An invoice is sent before payment to request money owed. A receipt is issued after payment to confirm the transaction. Invoices say "you owe this amount," while receipts say "you paid this amount." Businesses typically issue both: the invoice to request payment, then a receipt (or mark the invoice as "paid") once the money is received.

How long should I keep receipts for tax purposes?

The IRS generally recommends keeping receipts for 3 years from the date you file the return that includes the income or deduction. If you underreport income by more than 25%, keep records for 6 years. For property-related records, keep them for at least 3 years after you sell or dispose of the property. Digital copies are acceptable as long as they are legible and complete.

Are digital receipts legally valid?

Yes. Digital receipts are legally valid for business transactions, expense reporting, and tax documentation in most jurisdictions. The IRS accepts digital copies of receipts as long as they are clear and contain all the required information. Many businesses now issue only digital receipts via email, which are easier to store and search than paper copies.